SHS · Grave Data · Add/Edit/Delete

Stephentown Historical Society
Data Input & Editing
Information About Graves

Before you start ...
» This is a private form for use of volunteers who are researching cemeteries for the Society. You will need two (2) passwords to submit data using this form. They will be issued by the webmaster of the Stephentown Historical Society.
» Note that your submission will not appear immediately; it must be validated and added to the computers which control the website. That usually takes about 2-3 days; all information is subject to validation and editing to assure accuracy and consistency.
» Note that fields marked with a red asterisk are the minimum required. · When revising an existing listing enter ONLY the data which you are changing. NOTE: if the data is in a long field (obits, comments, etc.) use copy/paste from the website to include the entire contents of the field, then edit it with your changes. What you submit is what will show on the website for that field. · When adding a new grave try to complete as many fields as possible - especially those with gray backgrounds.
» Some fields may not apply to this grave or you may not have the requested fact; it is o.k. to leave them blank. We prefer to have correct and documented data.
Help is available where you see this symbol.

IS THIS
POSTING?

New / Revision

For Updates & Revisions, enter only your name and passwords and the items which are being added or revised. If an item doesn't fit enter it in the "EDITOR'S NOTES" area at the end.

PERSON
SENDING

The editor needs to know his sources, and may need to contact you if there are questions.
Your password is required. No data from unknown sources will be accepted. Contact the Society if you wish to volunteer.

Password:

(Personal)

Name:

Title

First Name

Initials

Last Name

Jr. / etc.

E-mail:

Phone:

THE
DECEASED

The SHS Person Code is required for EDITING existing records: it can be found on the "PERSONAL" line of the grave record. Enter "??" when creating a new record.

Person Code:

The top row of names is for the "formal", i.e., Legal or Birth name of the individual and the Salutation and Suffixes which s/he commonly used. Entries in the lower lines for various alternative names may include multiple names separated by commas: e.g., Firstname = "John", Nicknames = "Jack, Slim".

	Salut	First Names	Last Names	Suffix
BirthName:	Salutation	Legal-Birth	Legal-Birth	Suffix
Alternates:	Alt-Salutation	Nickname(s)	Maiden Name(s)	Alt-Suffix
Alternates:		Alt-First	Alt-Last

DATES

Dates as read from the grave marker take priority. Dates from other sources are acceptable. If there is a conflict of dates, note it in the COMMENTS area below.

Birth:

yyyy

circa

Death:

yyyy

circa

Age:

Years, Months, Days

MILITARY

Veteran status includes both wartime and non-combat service.

Veteran	War	Other service

PERSONAL

Died of:

Other cause.

Died at:

Other location.

etc.:

Gender:

Social Security #:

Relations:

Ex.: d/o Frank and Anna, s/o Harold, m/o Richard

REMAINS
CEMETERY

Choose the cemetery where the grave is located. If the cemetery is known but is not listed, close this (window) form and go to the Cemetery Form to add a new cemetery. You may also create records for individuals whose burial situation is unknown. If there was a cremation or anatomical gift or other special situation, indicate it under "Remains."

Remains:

Name:

Plot location from cemetery records.

Plot:

Map: Section: Lot:

GPS location of the grave or cemetery plot.

Enter the GPS Latitude and Longitude. Either format (decimal or d/m/s) is acceptable.

Latitude &
Longitude:

	Decimal		Standard
Lat:	Degrees ° Ex.: 42.54869	or	Deg °	Min '	Sec " Ex.: 42 32 55.40
Long:	Degrees ° Ex.: 73.374	or	Deg °	Min '	Sec " Ex.: 73 22 26.20

OBITUARY

Type the obituary or death notice or both. Be sure to include the citation (Name, date, page) for the newspaper or other source. If you have a scanned copy of the notice, there is a button on the Grave Card page for sending it to us.

New obit
Edit existing
Add second
Citiation

remaining

Source:

MARKER &
EPITAPH etc.

This section is ONLY for data that is actually inscribed on the grave marker.

Type the epitaph as read from the grave marker. Be sure to include a citation for the source/date of your information. If you have a photograph of the epitaph, there is a button on the Grave Record page for sending it to us. NOTE: Epitaphs are not limited to Bible verses or poetic quotes; they include all information inscribed on the marker including military service, memorial dedications, etc.

Epitaph:

remaining

Stone Carver:

Inscribed Age:

Years, Months, Days

OTHER
COMMENTS

If the grave marker has artistic illustrations, describe them here. Also include anecdotal stories of the life and/or death of the deceased. This area is not limited to cemetery, death, and grave related information.

remaining

DOCU-
MENTATION

For the benefit of future researchers please enter the original sources for the information which you are entering or correcting today.

remaining

EDITOR'S NOTES &tc.

Use this field for notes to the editor and webmaster, reasons and justification for changes, explanations, etc. The contents of this field will not be published on the website.

SHS editing Password:

Round Mountain Design

4/30/2011 @ 21:23:20